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Administration

MP & MATH administration

Administrative tasks - find the right contact person

In the following, you will find an overview of tasks and contact persons in the department’s secretariat.

Remember; you can quickly find many answers by looking at the AAU handbook, the department’s intranet with guidelines or International Staff Office’s site (relevant for international newcomers).  

Daily Operation

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    Booking Canteen, restaurants, hotels and seminar room

    Booking Canteen, restaurants, hotels

    Canteen booking (meals, refreshments etc.): See guide 

    Hotel bookings should be be done through Egencia  - see quick guide.  

    Aalborg and copenhagen

    Amra Ibrisevic amra@math.aau.dk Phone: 9940 8802

     

    Booking seminar room

    Book through http://book.webbook.dk/auc/portal_booking2/index.php

    Meeting rooms, you book through Outlook.

     

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    Post/mail and cargo

    Aalborg

    Christine Steenberg Pedersen og Rim El-Fil hr@mp.aau.dk Phone: 9940 9305

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    Telephones - purchase and subscription

    If you are experiencing any challenges with your (mobile-)phone and/or subscription, contact:

    Purchase: Maj-Britt Jørgensen mbj@mp.aau.dk Phone: 9940 9323

    Subscription: Louise Møller og Amra Ibrisevic  telefoni@mp.aau.dk Phone: 9940 9325/9940 8802

Employment

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    Accommodation

    to newly employed or guests

    We cannot guarantee accommodation!

    Many questions can be answered by looking at International Staff's webpage

    However, if you have any further questions, contact:

    Louise Mette Møller or Christine Steenberg Pedersen hr@mp.aau.dk Phone: 9940 9325 / 9940 9305


    Hotel bookings

    If you need to book a room, you can contact:

    Amra Ibrisevic amra@math.aau.dk Phone: 9940 8802

     

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    Committees

    The department has committees that are working on sustaining a good working environment. 

    Read about the committees, date of upcoming meeting and read minutes.

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    Email and Phones

    EMAIL and phones

    Experiencing problems with your email account or phone? Contact IT Support on +45 9940 2020 or support@its.aau.dk 

    If you do not have an account send a mail to:

    HR@mp.aau.dk - Louise Mette Møller or Christine Steenberg Pedersen Phone: 9940 9325 / 9940 9305

     

     

     

     

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    Holiday

    want to request holiday or change requested holiday?

    Coordinate your holiday request with your Section Head/Coordinator and notify the department by sending a mail to: Ferie@mp.aau.dk

     

    Questions?

    Find many answers in the AAU Handbook.

    Specific questions can be addressed to ferie@mp.aau.dk

    CONTACT PERSONS

    Christine Steenberg Pedersen csp@mp.aau.dk Phone: 9940 9305

    Rim El-Fil ref@mp.aau.dk Phone: 9940 9317

     

     

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    Office furniture

    If you need to purchase new furniture, see under  'Purchase and Department Economy'.  

    However, sometimes the department has few standard desks or chairs stored.

    Contact

    Maj-Britt Jørgensen mbj@mp.aau.dk Phone: 9940 9323

     

     

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    Sickness


    You can find many answers related to sickness absence in the AAU Handbook
     

    If you are absent due to your own or your child's illness, advise the department by sending a mail to syg@mp.aau.dk.

    REMEMBER to report back when you have returned.  

    If you did not find your answer, send a mail to syg@mp.aau.dk

     

    Contact persons 

    Christine Steenberg Pedersen csp@mp.aau.dk Phone: 9940 9305
    Amra Ibrisevic amra@math.aau.dk Phone: 9940 8802

     

Guests

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    Accommodation

    to newly employeed or guests

    **NB! We cannot guarrentee acccomondation!**

    Many questions can be answer by looking at International Staff's webpage

    However, if you have any further questions, contact:

    Hr@mp.aau.dk

    Louise Mette Møller or Christine Steenberg Pedersen Phone: 9940 9325 / 9940 9305 

     

    Hotel bookings

    If you need to book a room, you can contact:

    Amra Ibrisevic amra@math.aau.dk Phone: 9940 8802

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    Guests and accomondation for guests

    If you have any questions related to having a guest or if you have a guest requesting accomondation, contact:

    Louise Mette Møller or Christine Steenberg Pedersen hr@mp.aau.dk Phone: 9940 9325 / 9940 9305 

     

PHD

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    Ph.D administration

    Do you have questions related to you or your PhD student's enrolment?

    You can find many answers at The Doctoral School of Engineering and Science's own home page: www.phd.engineering.aau.dk

    If you did not find your answer, send a mail to phd@mp.aau.dk

    CONTACT PERSON

    Merete Heide Dhaliwal merete@math.aau.dk Phone: 9940 8800

     

PR & Communication

Project administration

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    Project administration

    The project administration can help you with

    • Project administration
    • Preparation of applications  
    • Budget follow-up
    • Participation in meeting with steering committees
    • Accounts
    • Fundraising

    Find your research group and your contact person

    Robotics, Vision and Machine Intelligence                        

    Martin Munk Mortensen 
    martin@mp.aau.dk Phone: 9940 9585

    Logistics and Supply Chain Management

    Michelle Malaca Nielsen             malaca@mp.aau.dk Phone: 9940 3042

    Behavioural Operations and Innovation Management

     

    Materials Science and Engineering

    Karina Kjeldgaard Ludvigsen            kkl@mp.aau.dk Phone: 9940 9722

    Solid and Computational Engineering

    Martin Munk Mortensen 
    martin@mp.aau.dk Phone: 9940 9585

    Karina Kjeldgaard Ludvigsen   
    kkl@mp.aau.dk Phone: 9940 9585

    Biomechanics

    Karina Kjeldgaard Ludvigsen           kkl@mp.aau.dk
    Phone: 9940 9722

    Physics

    Karina Kjeldgaard Ludvigsen         kkl@mp.aau.dk
    Phone: 9940 9722

    Operations Research

    Tina Thorbjørnsen                           tth@mp.aau.dk
    Phone: 9940 8939

    Robotics and Automation

    Tina Thorbjørnsen                          tth@mp.aau.dk
    Phone: 9940 8939

    Mass Customization

    Karina Kjeldgaard Ludvigsen        kkl@mp.aau.dk
    Phone: 9940 9722

    Celog

    Michelle Malaca Nielsen        malaca@mp.aau.dk
    Phone: 9940 3042

    CIP

    Karina Kjeldgaard Ludvigsen
    kkl@mp.aau.dk Phone: 9940 9722

Purchase and department economy

Strategic Funding Advisor

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    Strategic Funding Advisor

    DO YOU NEED TO APPLY FOR FUNDING FOR YOUR RESEARCH?

    The department of Materials and Production has a dedicated fundraiser from March 1st 2020, who will help researchers find relevant sources of funding and supports during the proposal writing process.

    YOU CAN GET HELP WITH:

    • Fundraising and preparing proposals
    • The proposal – structure and quality assurance
    • Funding strategies
    • CV development and presentation

    View templates and information about AAU's new collaborative model for research support here

    Contact: Kirsten Siksne, ksik@mp.aau.dk, tlf.: 9940 8976

Study related tasks

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    Quality Assurance

    Contact persons

    Lisbeth Fredberg, lfr@mp.aau.dk Phone: 9940 8492

    Lise Suhr Mogensen, lsm@m-tech.aau.dk Phone: 9940 3687

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    Requisitions and diplomas

    Contact person: 

    Majken Frøkjær Toldbod mft@m-tech.aau.dk Phone: 9940 7580

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    Study programmes

    Below you find the right contact persons for each study programme.
     

    Aalborg

    Bachelor- og diplomingeniøruddannelser

    Please contact your study secretary at the first year of studies with questions regarding the first year of your study programme:  https://www.tnb.aau.dk/ansatte/personale/

    Globale forretningssystemer, diplom (tidl. Eksportteknologi)

    (Global Business Systems)

    gbe@mp.aau.dk   

    Hanne Korgaard Skjellerup
    Phone: 9940 8957

    Fysik, bachelor

    (Physics)

    fys-nano@mp.aau.dk 

    Jette Lynggaard Christensen Phone: 9940 9221

    Globale forretningssystemer, bachelor

    (Global Business Systems)

    gbe@mp.aau.dk  

    Hanne Korgaard Skjellerup
    Phone: 9940 8957

    Informationsteknologi (BAIT), bachelor 5.+ 6. semester

    (Information Technology)

    bait@mp.aau.dk  

    Hanne Korgaard Skjellerup
    Phone: 9940 8957

    Mekanik og produktion, bachelor (tidl. Maskin og Produktion)

    (Mechanical Engineering)

    mp@mp.aau.dk

    Grethe Dyhr
    Phone: 9940 9297

    Maskinteknik, diplom

    (Mechanical Engineering)

    mp@mp.aau.dk

    Grethe Dyhr
    Phone: 9940 9297

    Matematik, Matematik-økonomi og Matematik-teknologi,

    bachelor

    (Mathematics, Mathematics-Economics, Mathematical Engineering)

    matsek@math.aau.dk

    Lisbeth Grubbe
    Phone: 9940 8804

    Nanoteknologi, bachelor

    (Nanotechnology)

    fys-nano@mp.aau.dk

    Jette Lynggaard Christensen
    Phone: 9940 9221

    Kandidatuddannelser

    Entrepreneurial Enginering, cand.tech.

    (Forretningsinnovation)

    ee@mp.aau.dk

    Jette Lynggaard Christensen
    Phone: 9940 9221

    Fysik, cand.scient.

    (Physics)

    fys-nano-mtek@mp.aau.dk

    Jette Lynggaard Christensen
    Phone: 9940 9221

    Management Engineering, cand.polyt.

    (Produktionsledelse)

    • Operations and Innovation Management (Værdikæder og innovationsledelse)
    • Operations and Supply Chain Management (Virksomhedssystemer)

    mae@mp.aau.dk

    Hanne Korgaard Skjellerup
    Phone: 9940 8957

    Materials and Nanotechnology, cand.polyt.

    (Materiale- og nanoteknologi)

    • Materials Technology (Materialeteknologi)
    • Nanomaterials and Nanophysics (Nanomaterialer og nanofysik)

    fys-nano-mtek@mp.aau.dk

    Jette Lynggaard Christensen
    Phone: 9940 9221

    Matematik, Matematik-økonomi og Matematik-teknologi,

    cand.scient.

    (Mathematics, Mathematics-Economics, Mathematical Engineering)

    matsek@math.aau.dk

    Lisbeth Grubbe Nielsen
    Phone: 9940 8804

    Mechanical Engineering, cand.polyt.

    (Mekanik og produktion)

    • Design of Mechanical Systems (DMS) (Design af mekaniske systemer)
    • Electro-Mechanical System Design (EMS) (Elektro-mekanisk systemdesign)
    • Manufacturing Technology (VT) (Virksomhedsteknologi)

    mee@mp.aau.dk  

    Grethe Dyhr
    Phone: 9940 9297

    DMS: Grethe Dyhr

    EMS: Grethe Dyhr

    VT: Jette Lynggaard Christensen, Phone: 9940 9221

    Nanobiotechnology, cand.polyt.

    (Nanobioteknologi)

    fys-nano-mtek@mp.aau.dk

    Jette Lynggaard Christensen
    Phone: 9940 9221
     

    Produktion, cand.tech.

    (Production)

    produktion@mp.aau.dk  

    Hanne Korgaard Skjellerup
    Phone: 9940 8957

    Masteruddannelser

    Teknologiledelse (MMT), master

    (Management of Technology)

    mmt@business.aau.dk

    Dorte Saaby Andersen
    Phone: 9940 8953

    Copenhagen

    Manufacturing and Operations Engineering (MOE), bachelor

    (Produktionsudvikling)

    psj@staff.aau.dk

    Pia Skovlund Jensen

    Operations and Innovation Management (OIM), cand.tech.

    (Værdikæder og innovationsledelse)

     

    cmb@staff.aau.dk

    Christina Maxwell Berthou

    Operations and Management Engineering (OME), cand.polyt.

    (Værdikæder og teknisk ledelse)

     

    psj@staff.aau.dk

    Pia Skovlund Jensen

     

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    Studyboard

    Study board of Mechanics and physics

    Chairman: Jørgen Asbøll Kepler, Phone: 9940 9302

    Secretary: Ann Cathrine Criddle Phone: 9940 8532

    Mail: snmp@mp.aau.dk

     

    Study board of production

    Chairman: Rikke Vestergaard Matthiesen, Phone: 9940 7102

    Secretary: Ann Cathrine Criddle Phone: 9940 8532

    Mail: snp@mp.aau.dk

     

    Study board of Mathematical Science

    Chairman: Morten Nielsen Phone: 9940 8864

    Secretary: Lise Suhr Mogensen Phone: 9940 3687

    Mail: studyboard@math.aau.dk

travel reimbursement and insurance

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    Travel insurance

    You can find information on the university's travel insurance.

    Get the plastic insurance card from:

    Tina Thorbjørnsen tth@mp.aau.dk Phone: 9940 8939

    Merete Heide Dhaliwal merete@math.aau.dk Phone: 9940 8800

    Related questions: Send mail

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    Travel reimbursement

    AALBORG

    Account 10 (all not related to projects):

    Line Jensen rejse@mp.aau.dk Phone: 9940 3357

    Amra Ibrisevic amra@math.aau.dk Phone: 9940 8802

    Account 90/95/97: Project administration - look under 'Project administration':

    COPENHAGEN

    Jane Dyhr jad@sbi.aau.dk Phone: 9940 2244

     

VBN - registration of research publications

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    registration of publications (VBN)

     

    You can find many answers by looking at www.vbn-office.aau.dk

    If you have questions related to specific registrations, contact:

    Amra Ibrisevic, amra@math.aau.dk Phone: 9940 8802

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Head of administration

Coordinator for MATH

Administrative staff